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May 15, Opening Day to Reserve a Government Building Meeting Room

Published: April 28, 2025

Government Building Meeting Room Reservations

Thursday, May 15, 2025, is opening day for the general public to request use of a government building meeting room for dates of use July 1 through December 31. This includes Regional Centers, The Isiah "Ike" Leggett Executive Office Building, Council Office Building, Police Stations, and Clarksburg Cottage. It all begins at 6:30 a.m. online at ActiveMONTGOMERY.org.

ActiveMONTGOMERY Reservation Process

How to request a government building meeting room for an event.

Step 1: After signing into ActiveMONTGOMERY.org, select the "Facility Reservations"          thumbnail. 


Step 2: On the next page, select the "Meeting Rooms" thumbnail. 

Step 3: Select the "Government Meeting" thumbnail. This last selection will direct the user to all the available government facilities. 


After selecting the government meeting thumbnail, the user will gain access to additional information that will help them complete an online reservation form that will be reviewed by CUPF staff. Once submitted through the ActiveMONTGOMERY portal, a follow-up email will be provided notifying the user that their online reservation request is under review.

Visit www.ActiveMONTGOMERY.org to reserve a government building meeting room for your activities!

Helpful Hints to Prepare

  • Ensure that your account for ActiveMONTGOMERY.org is active with a current login and password. Read more...
  • Organizations should ensure that the account login and password is available to whomever in the organization has been given the authority to reserve public facilities on their behalf.
  • Individual / personal accounts may not make facility reservations on behalf of an organization.
  • Payment is due at the time of the reservation.
  • Please be thorough in your application.
  • A final approval and "firm" contract are required prior to an advertisement by the group for the event. This final "firm" contract will be sent to the main email on file for the account requesting the space. 

Have Questions?

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You

Thank you for using public facilities for community events and activities!

May 1, Opening Day to Reserve Indoor School Facilities | During the 2025 Summer Break

Opening Day for Indoor School Facilities

Thursday, May 1, 2025, is opening day to request use of indoor school facilities for dates of use during the upcoming Montgomery County Public Schools (MCPS) 2025 Summer Break. Reminder, the last date of summer use is Friday, August 1, for elementary and middle schools and Thursday, July 31, for high schools. It all begins online at 6:30 a.m.

Additionally, Thursday, May 1, 2025, groups will also be able to request reservations for school auditoriums for dates of use during the upcoming 2025-2026 MCPS School Year. Click here for more information. It all begins at 6:30 a.m. online at ActiveMONTGOMERY.org.

ActiveMONTGOMERY Reservation Process

How to request an indoor school facility for an event.

Step 1: After signing into ActiveMONTGOMERY.org, select the "Facility Reservations" thumbnail. 

Step 2: On the next page, a user can select different indoor school facility options for reservation. This includes the "Cafeteria," "Classrooms," "All Purpose Rooms," or "Gymnasiums" thumbnail.




Step 3: Important reminder, selecting the "Gymnasiums" thumbnail will include another page that will allow the user to select the "School Gyms" thumbnail.

Step 4: After selecting the "All Purpose Rooms" thumbnail, the next page will allow the user to select the "MCPS All Purpose" thumbnail.

Step 5: Important reminder, selecting the "Classrooms" thumbnail, will include another page that will allow the user to select three different thumbnail locations based on elementary, middle school, or high school classrooms. 

After selecting the preferred school facility thumbnail, the user will gain access to additional information that will help them complete an online reservation form that will be reviewed by CUPF staff. Once submitted through the ActiveMONTGOMERY portal, a follow-up email will be provided notifying the user that their online reservation request is under review.

Visit www.ActiveMONTGOMERY.org to reserve a school auditorium space for your activities!

Helpful Hints to Prepare

  • Ensure that your account for ActiveMONTGOMERY.org is active with a current login and password. Read more...
  • Organizations should ensure that the account login and password is available to whomever in the organization has been given the authority to reserve public facilities on their behalf.
  • Individual / personal accounts may not make facility reservations on behalf of an organization.
  • Payment is due at the time of the reservation.
  • Auditorium requests are subject to review and typically have a 5-15 business day lead time, depending on the school(s) being requested. Please be thorough in your application.
  • A final approval and "firm" contract are required prior to an advertisement by the group for the event. This final "firm" contract will be sent to the main email on file for the account requesting the space. 
School Facility Use is subject to additional fees such as staffing, clean up and set up as well as security. Your initial payment of $250 is applied towards this balance. 

Have Questions?

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You

Thank you for using public facilities for community events and activities!

May 1, Opening Day to Reserve School Auditorium Use | During the Upcoming MCPS School Year

Opening Day Reservations | School Auditorium Use

Thursday, May 1, 2025, is opening day to request use of school auditoriums for dates of use during the upcoming Montgomery County Public Schools (MCPS) 2025-26 School Year. It all begins online at 6:30 a.m.

Frequently Asked Questions

To help simplify things, the Community Use of Public Facilities (CUPF) team has created an FAQ for auditorium use. For more information, go to Frequently Asked Questions | Auditorium Use.

New and Improved Process

School Auditorium facilities can be requested via ActiveMONTGOMERY.org. You can upload your information, pay the deposit, etc. all online directly in the ActiveMONTGOMERY software! 

  • Application fee: CUPF will collect a $250.00 application fee (down payment) at the time of application; this fee will be applied to the total cost of the reservation and not an additional charge. If the reservation request is not approved, this fee will be refunded.
  • For more information on the process to reserve space withing this advanced priority placement, send an email to cupf@montgomerycountymd.gov.
  • School Facilities User Guidebook is a resource outlining what school facilities may be used for, what is expected of community user groups, how to reserve school facilities, and what to expect when using a school facility. For more information, go to Guidebook for School Facilities.

ActiveMONTGOMERY Reservation Process

How to request a high school auditorium for an event.

Step 1: After signing into ActiveMONTGOMERY.org, select the "Facility Reservations" thumbnail. 

Step 2: On the next page, select the "Auditoriums" thumbnail. 


Step 3: Lastly, select the "MCPS Auditoriums" thumbnail.


After selecting the "MCPS Auditoriums" thumbnail, the user will gain access to additional information that will help them complete an online reservation form that will be reviewed by CUPF staff. Once submitted through the ActiveMONTGOMERY portal, a follow-up email will be provided notifying the user that their online reservation request is under review.

Visit www.ActiveMONTGOMERY.org to reserve a school auditorium space for your activities!

Helpful Hints to Prepare

  • Ensure that your account for ActiveMONTGOMERY.org is active with a current login and password. Read more...
  • Organizations should ensure that the account login and password is available to whomever in the organization has been given the authority to reserve public facilities on their behalf.
  • Individual / personal accounts may not make facility reservations on behalf of an organization.
  • Payment is due at the time of the reservation.
  • Auditorium requests are subject to review and typically have a 5-15 business day lead time, depending on the school(s) being requested. Please be thorough in your application.
  • A final approval and "firm" contract are required prior to an advertisement by the group for the event. This final "firm" contract will be sent to the main email on file for the account requesting the space. 

Auditorium Use is subject to additional fees such as staffing, clean up and set up as well as security. Your initial payment of $250 is applied towards this balance. 

Have Questions?

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You

Thank you for using public facilities for community events and activities!

April 15, Opening Day to Reserve a Public Library Meeting Room

Tuesday, April 15, 2025, is opening day to request use of Montgomery County Public Libraries meeting rooms for dates of use July 1 through December 31. It all begins online at 6:30 a.m.

For additional information, go to Community Use of Public Libraries Reservations (montgomerycountymd.gov).

Reservation Website

ActiveMONTGOMERY Reservation Process

How to request a public library meeting room for an event.

Step 1: After signing into ActiveMONTGOMERY.org, select the "Facility Reservations" thumbnail. 


Step 2: On the next page, select the "Meeting Rooms" thumbnail.
 
             
Step 3: The final step on the next page will include, selecting the "Library Meeting Rooms" thumbnail.

Helpful Hints to Prepare

  • Ensure that your account for the NEW ActiveMONTGOMERY.org software is active with a current login and password. Read more...
  • Organizations should ensure that the account login and password is available to whomever in the organization has been given the authority to reserve public facilities on their behalf.
  • Only a single member of each organization can be logged into the organizational account at one time in order to reserve facilities.
  • Individual / personal accounts may not make facility reservations on behalf of an organization.
  • Payment is due at the time of the reservation.

Have Questions?


If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You


Thank you for using public facilities for community events and activities!

Simplified Fee Structure: Impact on PTA, PTSA, and MCCPTA

Recently, CUPF announced that fee structure changes are coming soon for the use of public facilities. Read the announcement here.

We are explicitly addressing PTA organizations in this announcement below, which include Parent-Teacher Associations, Parent-Teacher-Student Associations, and Montgomery County Council of Parent-Teacher Associations, to share the impact such will have on activities effective the 2025-2026 school year.

Our fee study contractor, our staff, and members of the Interagency Coordinating Board (ICB) feel strongly that because PTA organizations advocate for students, parents, and teachers of MCPS and their mission and fundraising activities fully support such, their use of public school facilities should be considered internal school/MCPS use. Effective for dates of use on or after August 25, 2025, the Office of Community Use of Public Facilities (CUPF) will no longer charge fees to Montgomery County PTA organizations.

It is important to note that all use must be reserved with CUPF by the school to ensure the space is blocked, HVAC is scheduled, and there are no conflicts with community use. PTA organizations should work closely with their home school to have them submit requests on their behalf. Schools may bill the PTA for staff costs as necessary—the same as the school would pay for their own internal use. PTA use may not be reserved via ActiveMONTGOMERY or any means other than a direct administrative booking request from school staff via the existing process for internal school use. Similarly, all changes and cancellations of reservations must be submitted to CUPF by the school.

The school must submit PTA reservations no later than September 15, annually, to receive priority placement—the same as internal school use.

Since accounts in ActiveMONTGOMERY are no longer necessary for PTA organizations, they will be closed before August 15, 2025. Account balances must be paid in full by the close of the 2024-2025 school year to avoid collections action.

CUPF will provide additional guidance within our online User Guidebook for School Facilities in the coming weeks. Please continue to check this resource for updates as they become available: Community Use Bridge: Parent-Teacher Association (PTA/ PTSA) Use

If you have questions or concerns, please email our office at cupf@montgomerycountymd.gov or call customer service at 240-777-2725, Monday through Friday, 8:30 a.m. to 5:00 p.m. except for County holidays.

Feb. 15, ActiveMONTGOMERY Update | CUPF Important Message


Updated February 15, 2025: All systems are up and running.

We are currently having technical difficulties w/webtrac and are actively working with the developer on a fix regarding the ActiveMONTGOMERY software. We apologize for the inconvenience regarding this issue. 

Please continue to try again as our technical team is actively working to resolve the issue as quickly as possible. As we continue to monitor the issue with the software, information and updates will be provided. 

Updated February 15, 2025: A virtual waiting room queue was implemented to ensure that high traffic on the site was managed to provide a smooth experience. This implementation created a delay in individuals being able to access ActiveMONTGOMERY. All systems are now up and running. Once automatically redirected to ActiveMONTGOMERY home page, customers are encouraged to begin their registration. Thank you for your patience.

Helpful Resources

Quick Tips: Getting Ready for CUPF Opening Day Reservations, Athletic Fields and Other Outdoor School Facilities | User Guidebook Links

Saturday, February 15, 2025, is opening day to request use of outdoor school facilities for dates of use March 15 through August 15. This includes athletic fields at schools, parking lots, tennis courts, and select outdoor school basketball courts. 

For more step-by-step information, go to February 15, Opening Day for Reservations of Athletic Fields & Other Outdoor School Facilities. It all begins online at 6:30 a.m. Log into ActiveMONTGOMERY.org!!

The School Facilities User Guidebook is a resource outlining what school facilities may be used for, what is expected of community user groups, how to reserve school facilities, and what to expect when using a school facility. The Facility Use License Agreement (FULA) is an important document to be familiar with when using public facilities. 

User Guidebook Quick links

1) School Facilities User Guidebook and Agreement

Upcoming Opening Day Reservations

  • Tuesday, April 15, 2025, is opening day to request use of Montgomery County Public Libraries meeting rooms for dates of use July 1 through December 31. It all begins online at 6:30 a.m.

Thank you

Thank you for using public facilities for community events and activities! Please reach out to our team of professionals with any questions you may have. Click here to contact CUPF Customer Care - We Are Here to Help! 

 

Getting Ready for CUPF Opening Day Reservations, School Auditoriums | User Guidebook Quick Links

Saturday, February 1, 2025, is opening day to request use of school auditoriums for dates of use during the upcoming Montgomery County Public Schools (MCPS) Summer Break. 

For more step-by-step information, go to February 1, Opening Day Reservation for School Auditorium Use | Summer 2025. It all begins online at 6:30 a.m. Log into ActiveMONTGOMERY.org!!

The School Facilities User Guidebook is a resource outlining what school facilities may be used for, what is expected of community user groups, how to reserve school facilities, and what to expect when using a school facility. The Facility Use License Agreement (FULA) is an important document to be familiar with when using public facilities. 

User Guidebook Quick links

1) School Facilities User Guidebook and Agreement

Upcoming Opening Day Reservations

  • Saturday, February 15, 2025, is opening day to request online reservations of school athletic fields, as well as other outdoor school facilities for dates of use March 15 through August 15. It all begins online at 6:30 a.m. Log into ActiveMONTGOMERY.org!! 
  • Tuesday, April 15, 2025, is opening day to request use of Montgomery County Public Libraries meeting rooms for dates of use July 1 through December 31. It all begins online at 6:30 a.m.

Thank you

Thank you for using public facilities for community events and activities! Please reach out to our team of professionals with any questions you may have. Click here to contact CUPF Customer Care - We Are Here to Help! 

February 15, Opening Day for Reservations of Athletic Fields & Other Outdoor School Facilities

Saturday, February 15, 2025, is opening day to request online reservations of school athletic fields, as well as other outdoor school facilities for dates of use March 15 through August 15. It all begins online at 6:30 a.m.!

This includes athletic fields at schools and recreation center sites, school parking lots, school tennis courts, and select outdoor school basketball courts. For a list of all other opening days for reservations of other public facilities, click here.

ActiveMONTGOMERY Reservation Website

How to request an outdoor facility for an event.

Step 1: After signing into ActiveMONTGOMERY.org, select the "Facility Reservations" thumbnail. 


 


Step 2: On the next page, select the thumbnail that corresponds to the outdoor facility that will be requested.

Step 3: After selecting the "Fields" thumbnail, on the next page, select the thumbnail that corresponds to the field location that will be reserved. As a reminder, fields are separated into three different categories shown below. Select the "School Fields" thumbnail.

Upon selection of your preferred thumbnail, the user will gain access to additional information that will help them complete an online reservation form that will be reviewed by CUPF staff. Once submitted through the ActiveMONTGOMERY portal, a follow-up email will be provided notifying the user that their online reservation request is under review.

Helpful Hints to Prepare

  • Ensure that your account for the NEW ActiveMONTGOMERY.org software is active with a current login and password. Read more...
  • Organizations should ensure that the account login and password is available to whomever in the organization has been given the authority to reserve public facilities on their behalf.
  • Only a single member of each organization can be logged into the organizational account at one time in order to reserve facilities.
  • Individual / personal accounts may not make facility reservations on behalf of an organization.
  • Payment is due at the time of the reservation.
  • All users should familiarize themselves with the Facility Use License Agreement (FULA) on the CUPF Resources page. 

Have Questions?


If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You


Thank you for using public facilities for community events and activities!

February 1, Opening Day Reservation for School Auditorium Use | Summer 2025

Saturday, February 1, 2025, is opening day to request use of school auditoriums for dates of use during the upcoming Montgomery County Public Schools (MCPS) Summer Break. It all begins online at 6:30 a.m.

School Auditorium facilities can be requested via ActiveMONTGOMERY.org. User groups can upload their information, pay the deposit, etc. all online directly in the ActiveMONTGOMERY software! 

  • Application fee: CUPF will collect a $250.00 application fee (down payment) at the time of application; this fee will be applied to the total cost of the reservation and not an additional charge. If the reservation request is not approved, this fee will be refunded.
  • For more information on the process to reserve space withing this advanced priority placement, send an email to cupf@montgomerycountymd.gov.

ActiveMONTGOMERY Reservation Process

How to request a high school auditorium for an event.

Step 1: After signing into ActiveMONTGOMERY.org, select the "Facility Reservations" thumbnail. 

   
Step 2: On the next page, select the "Auditoriums" thumbnail. 


Step 3: Lastly, select the "MCPS Auditoriums" thumbnail.


After selecting the "MCPS Auditoriums" thumbnail, the user will gain access to additional information that will help them complete an online reservation form that will be reviewed by CUPF staff. Once submitted through the ActiveMONTGOMERY portal, a follow-up email will be provided notifying the user that their online reservation request is under review.

Visit www.ActiveMONTGOMERY.org to reserve a school auditorium space for your activities!

Helpful Hints to Prepare

  • Ensure that your account for ActiveMONTGOMERY.org is active with a current login and password. Read more...
  • Organizations should ensure that the account login and password is available to whomever in the organization has been given the authority to reserve public facilities on their behalf.
  • Individual / personal accounts may not make facility reservations on behalf of an organization.
  • Payment is due at the time of the reservation.
  • Auditorium requests are subject to review and typically have a 5-15 business day lead time, depending on the school(s) being requested. Please be thorough in your application.
  • A final approval and "firm" contract are required prior to an advertisement by the group for the event. This final "firm" contract will be sent to the main email on file for the account requesting the space. 
Auditorium Use is subject to additional fees such as staffing, clean up and set up as well as security. Your initial payment of $250 is applied towards this balance. 

Have Questions?

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You

Thank you for using public facilities for community events and activities!

Community Use of Public Facilities Podcast | Episode 2: "CUPF New Year’s Resolution! What Are Our Plans for the New Year? Hint: Get More Involved in the Community"

Off the CUPF Podcast: Episode 2

The Office of Community Use of Public Facilities (CUPF) podcast titled, Off the CUPF: Community Use of Public Facilities Podcast is available on all podcast platforms. For your listening pleasure, Montgomery County Government Podcasts includes a phenomenal list of podcasts from various County agencies, departments, and offices. CUPF is excited to a be a part of County Cable Montgomery podcast, highlighting a strong emphasis on communication, utilizing podcast as a useful form of outreach in the community.

Our second podcast episode called, "CUPF New Year's Resolution! What Are Our Plans for the New Year? Hint: Get More Involved in the Community" includes a general overview of our fee study and our #CUPFCares Initiative, highlighting our focus on volunteering in the community. More importantly, this episode discusses CUPF's upcoming Opening Day Reservation for Auditorium Use on Saturday, February 1, 2025. For more information about Auditorium Use, go to Streamlined Process for Large Events and Auditorium Use: What You Need to Know.

Join CUPF Director, Ramona Bell-Pearson and CUPF Communications and Outreach Specialist, Derek Ross, with our first special guest, Douglas Weisburger, Department of Environmental Protection (DEP). Prior to DEP, Douglas worked in the County's Office of Management and Budget focusing on environmental policy and budgeting. In this episode, Douglas will be discussing three hot topics that include green wedding gifts, low carbon catering, and composting and recycling at your event. Thank you, Douglas for all your work in the community.

Thank you!

Thank you for using public facilities for community events and activities! Thank you for listening to our new podcast. As a reminder, all questions and comments regarding the Off the CUPF Podcast can be sent to CUPFPodcast@montgomerycountymd.gov.

Jan. 4, CUPF Update: Community Use Activities Operating as Scheduled


Important Announcement!!

Community Use under CUPF permits will operate as usual on Saturday, January 4, 2025, with all facilities open on time. 

Here are some resources that we offer to assist community user groups of public facilities in learning about delayed openings and cancellations around the County due to inclement weather or other emergencies, important announcements, general information, updates, and more:

1. Alert Montgomery: https://alert.montgomerycountymd.gov (instant messages and updates sent directly to your email or mobile devices)
2. CUPF blog (Community Use Bridge): https://cupfmontgomerycountymd.blogspot.com
3. GovDelivery (free sign-up for CUPF and other announcements): https://montgomerycountymd.gov/govdelivery

Thank you

Thank you for using public facilities for community events and activities! Please reach out to our team of professionals with any questions you may have. Click here to contact CUPF Customer Care - We Are Here to Help! 

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