Quick guide for reserving space:
- Submit reservation requests to CUPF via the Priority, High Volume and Other Bulk Use Request Form on the CUPF website.
- CUPF staff will manually enter reservations on behalf of the PTA/PTSA.
- To receive priority use, reservations must be made no later than August 15 annually for the upcoming MCPS school year.
- Requests received after the above deadline will be honored on a first come, first served basis, if space is available. Community user groups will not be cancelled or ‘bumped’ to accommodate PTA/PTSA events due to untimely requests.
- Modifications and cancellations must be made via the Reservation Amendment Form on the CUPF website, in accordance with policies and associated fees established by the Interagency Coordinating Board.
- Login and password needed only to view approved reservations and make payment.
- Limited free use:
- Monthly meetings (only one per month) of the PTA/PTSA, held Monday through Friday in any room within their home school;
- Executive Board or Committee meetings of the PTA/PTSA held in classrooms only;
- Book fairs, sponsored by the PTA/PTSA, held Monday thru Friday in a Media Center only.
- If any of the above activities incur staff costs for cafeteria workers, media services technicians, building service, security staff, etc., the PTA/PTSA must pay the hourly rate for staff services as outlined in the current fiscal year fee guide.
Contracted service provider(s) for after-school enrichment activities: Contracted service providers are often used for after-school programs. Please note that these contractors are NOT given PTA/PTSA priority for scheduling and should not be submitted directly by the PTA/PTSA. As a result, PTA/PTSAs utilizing such contracted service providers will need to ensure that the contractor adheres to the General Public online scheduling process.
Requesting Large Event reservations for PTA/PTSA: Activities exceeding 500 persons, or any activity held in an auditorium may meet the guidelines for the high-volume/ large events process. Please reference our Large Event resources herein for clarity on whether your event will be considered a ‘Large Event’ by definition and the process involved.
Payment: No payment is due at the time of submission. Payment plans may be available for PTA/PTSA use. The payment due date will be set for 90 days before the reservation date.