Aug. 15, Opening Day to Reserve Indoor School Buildings

Opening Day Indoor School Reservations

Thursday, August 15, 2024, is opening day to request online reservations of indoor school facilities for dates of use during the upcoming 2024-2025 Montgomery County Public Schools (MCPS) School Year. 

As a reminder, indoor school reservations include classrooms, gymnasium's, auditoriums, cafeterias, and other indoor facilities. For more information, go to General Public Use. It all begins online at 6:30 a.m.

ActiveMONTGOMERY Reservation Website

How to request an indoor facility for an event.

Step 1: After signing into ActiveMONTGOMERY.org, select the "Facilities Reservations" thumbnail. 

Step 2: On the next page, select the thumbnail that corresponds to the indoor facility that will be requested.

Step 3: After selecting the "Auditoriums" thumbnail, on the next page, select the "MCPS Auditoriums" thumbnail. 

As a reminder, after selecting the "Classrooms" thumbnail, the next page will provide school classroom locations separated into three different categories shown below.

After selecting the "Gymnasiums" thumbnail, on the next page, select the "School Gyms" thumbnail.

Upon selection of your preferred thumbnail, the user will gain access to additional information that will help them complete an online reservation form that will be reviewed by CUPF staff. Once submitted through the ActiveMONTGOMERY portal, a follow-up email will be provided notifying the user that their online reservation request is under review.

• Visit www.ActiveMONTGOMERY.org to reserve space for your activities!
• For Large Events at school facilities, click here to submit an application for review.

Helpful Hints to Prepare

• Ensure that your account for the NEW ActiveMONTGOMERY.org software is active with a current login and password. Read more...
• Organizations should ensure that the account login and password is available to whomever in the organization has been given the authority to reserve public facilities on their behalf.
• Only a single member of each organization can be logged into the organizational account at one time in order to reserve facilities.
• Individual / personal accounts may not make facility reservations on behalf of an organization.
• Payment is due at the time of the reservation.
• All users should familiarize themselves with the Facility Use License Agreement (FULA) on the CUPF Resources page. 

Have Questions?

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You

Thank you for using public facilities for community events and activities!

Aug. 15, Due Date for PTA/ PTSA Priority Scheduling of Events

Due Date for PTA/ PTSA Priority Scheduling of Events

Thursday, August 15, 2024, is the final due date for Parent-Teacher Association (PTA/ PTSA) priority scheduling of events. Reservation requests are submitted to CUPF via the Priority, High Volume and Other Bulk Use Request Form on the CUPF website. As a reminder, to receive priority use, reservations must be made no later than August 15 annually for the upcoming MCPS school year.

Requests received after the above deadline will be honored on a first come, first served basis, if space is available. Modifications and cancellations must be made via the Reservation Amendment Form on the CUPF website, in accordance with policies and associated fees established by the Interagency Coordinating Board.

For more information go to, Parent-Teacher Association (PTA/ PTSA) Use.

Have Questions?

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You

Thank you for using public facilities for community events and activities!

CUPF User Guidebooks: Quick Reminders

CUPF User Guidebooks

Did you know? There are two User Guidebooks for our current user groups and those who are exploring the idea of using public facilities for their community events and activities.

Included in each User Guidebook is comprehensive information about our program, links to forms, contact information, and much more! Additionally, the packet includes the most current Facility Use License Agreement (FULA). The FULA is the most important document to be familiar with when using public facilities. 

User Guidebook Quick links

1) School Facilities User Guidebook and Agreement

• Availability Limitations
• Facility Fee Assistance Program
• Heating, Ventilation, Air Conditioning (HVAC)
• High Volume Use
• Parent-Teach Association (PTA/ PTSA) Use

2) County Facilities User Guidebook and Agreement

• General Public Reservations
• Priority of Use
• Heating, Ventilation, Air Conditioning (HVAC)
• Payment, Modification, Cancellation, and Refunds
• County Government Internal Use

Opening Day for Outdoor Reservations

Monday, July 15, 2024, is opening day to request online reservations of school and recreation athletic fields, as well as other outdoor school facilities for dates of use August 16 through November 30. It all begins online at 6:30 a.m.! 

For more information, go to our July 15, Opening Day for Reservations Public Announcement. 

Thank you

Thank you for using public facilities for community events and activities!

Allowances for Cancellations Due to Extreme Heat

UPDATED: This allowance is no longer in effect as of July 18, 2024, until further notice, based upon the weather forecast for the next 10 days.

__________________

Effective immediately, CUPF will honor cancellations and provide a full refund for all indoor and outdoor facility use on dates where there is a heat warning, as has been occurring over the last couple of weeks.

Cancellation fee(s) will be waived.

Groups should notify CUPF with as much advanced notice as possible by submitting a cancellation request at: Reservation Amendment Form.

If a group decides the day-of the scheduled activity that they wish to cancel OR if a group arrives at a facility and find it too hot to hold their activity, groups MUST call CUPF as follows in order to receive a refund:

• Mon-Fri, 8:30a-5:00p, call 240-777-2725
• Evenings and weekends, call 240-490-2873

Rescheduling

Groups may feel free to reschedule any use canceled due to heat allowances. Rescheduling should be done online via ActiveMONTGOMERY.org with at least 7 days advanced notice. 

Thank you

Thank you for using public facilities for community events and activities!

July 15, Opening Day for Reservations of Athletic Fields & Other Outdoor Facilities

Opening Day for Outdoor Reservations

Monday, July 15, 2024, is opening day to request online reservations of school and recreation athletic fields, as well as other outdoor school facilities for dates of use August 16 through November 30. It all begins online at 6:30 a.m.!

This includes athletic fields at schools and recreation center sites, school parking lots, school tennis courts, and select outdoor school basketball courts. For a list of all other opening days for reservations of other public facilities, click here.

ActiveMONTGOMERY Reservation Website

How to request an outdoor facility for an event.

Step 1: After signing into ActiveMONTGOMERY.org, select the "Facilities Reservations" thumbnail. 

Step 2: On the next page, select the thumbnail that corresponds to the outdoor facility that will be requested.

Step 3: After selecting the "Fields" thumbnail, on the next page, select the thumbnail that corresponds to the field location that will be reserved. As a reminder, fields are separated into three different categories shown below.

Upon selection of your preferred thumbnail, the user will gain access to additional information that will help them complete an online reservation form that will be reviewed by CUPF staff. Once submitted through the ActiveMONTGOMERY portal, a follow-up email will be provided notifying the user that their online reservation request is under review.

• Visit www.ActiveMONTGOMERY.org to reserve space for your activities!
• For Synthetic Turf Athletic Fields, click here for more information.
• For Large Events at school facilities, click here to submit an application for review.

Helpful Hints to Prepare

• Ensure that your account for the NEW ActiveMONTGOMERY.org software is active with a current login and password. Read more...
• Organizations should ensure that the account login and password is available to whomever in the organization has been given the authority to reserve public facilities on their behalf.
• Only a single member of each organization can be logged into the organizational account at one time in order to reserve facilities.
• Individual / personal accounts may not make facility reservations on behalf of an organization.
• Payment is due at the time of the reservation.
• All users should familiarize themselves with the Facility Use License Agreement (FULA) on the CUPF Resources page. 

Have Questions?

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You

Thank you for using public facilities for community events and activities!

The CUPF Digital Magazine: 2024 July Edition

The CUPF Digital Magazine

Great news!! The July Edition of the CUPF Digital Magazine is available for viewing. This free digital magazine has a distinctive style, which includes colorful images, bonus content, and music. We look forward to providing additional information and other updates that will be beneficial to our county partners, community organizations, and all users. 

Providing a free source of information on CUPF's social media platforms such as X - @MontgomeryCUPF and Instagram - @Montgomerycupf, will offer an alternative reading source that will not include purchasing or subscription to a magazine. The goal is to keep our community, well informed of all CUPF related activities and events. 

The July Edition

The July Edition of the CUPF Digital Magazine features the Silver Spring Civic Building at Veterans Plaza, 2024 Festival Season July Calendar and The Wheaton Arts and Entertainment District, Wheaton Veterans Urban Park. Our upcoming July 15, reservation date of various school facilities. Plus, information regarding CUPF's Interagency Coordinating Board, also known as the ICB.

 

 

July 4, CUPF Closure: Independence Day

CUPF Independence Day Closure

In observance of Independence Day (a state and federal holiday), CUPF offices will be closed on Thursday, July 4, 2024. We will resume normal business hours on Friday, July 5, 2024. As a reminder, Montgomery County Government will be closed on July 4th.

Celebration and Fireworks

July 4th Celebration and Fireworks in Montgomery County, Maryland

Upcoming Opening Reservation Dates

Monday, July 15. ATHLETIC FIELDS: Opening day to reserve use of athletic fields located at schools and recreation centers for dates of use August 16 through November 30.

Monday, July 15. OUTDOOR BASKETBALL COURTS: Opening day for general public to request reservations of school outdoor basketball courts for dates of use August 16 through November 30.

Monday, July 15. PARKING LOTS: Opening day for general public to request reservations of school parking lots for dates of use August 16 through November 30.

Monday, July 15. TENNIS COURTS: Opening day for general public to request reservations of school tennis courts for dates of use August 16 through November 30.

General Inquiries

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to cupf@montgomerycountymd.gov.

Thank you

Thank you for using public facilities for community events and activities!

Saturday, June 22, 2024 and Sunday, June 23, 2024 Community use Cancelled at all Outdoor and Gymnasium Facilities

Community Use of Public Facilities

CUPF is cancelling all outdoor community use at school facilities as well as indoor community use in gymnasium facilities. Summer camp drop off activities in gymnasiums will continue as scheduled. This applies to Saturday, June 22 and Sunday, June 23, 2024. As a reminder, in the event of a cancellation by CUPF due to severe weather or other emergency, CUPF will credit the user's account in full.

General Inquiries

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to cupf@montgomerycountymd.gov.

Thank you

Thank you for using public facilities for community events and activities!

CUPF will honor outdoor facility use cancellations due to extreme heat advisory

CUPF Extreme Heat Advisory

Community user groups may opt to cancel a date for use of outdoor public-school fields, tennis courts, gym, or Montgomery County Government outdoor facilities without any fee or other penalty if requested before use due to extreme temperatures and heat advisory effecting our region.

This applies to dates of use Thursday, June 20, 2024, through Sunday, June 23, 2024. 

A request for cancellation or modification may be submitted by Reservation Amendment Form..

June 19, CUPF Closure: Juneteenth

 

CUPF Juneteenth Closure

On Wednesday, June 19, 2024, in observance of Juneteenth, (a state and federal holiday) the CUPF Wheaton Main Office will be closed. The Wheaton office will reopen, 8:30 a.m., Thursday, June 20, 2024. The Silver Spring Civic Building at Veterans Plaza will remain open for scheduled events. As a reminder, Montgomery County Government will be closed. 

Due to a systemwide closure on June 19, all Montgomery County Public Schools and Offices will be closed. Check your local listings for any Juneteenth events and activities that could alter the opening and closing of various school facilities that may be hosting events celebrating the Juneteenth holiday. 

For additional information regarding childcare at schools during a systemwide closure, families should contact their childcare service provider. Reminder, there will be no unpermitted indoor or outdoor community use at all Montgomery County Public Schools. 

Upcoming Opening Reservation Dates

Monday, July 15. ATHLETIC FIELDS: Opening day to reserve use of athletic fields located at schools and recreation centers for dates of use August 16 through November 30.

Monday, July 15. OUTDOOR BASKETBALL COURTS: Opening day for general public to request reservations of school outdoor basketball courts for dates of use August 16 through November 30.

Monday, July 15. PARKING LOTS: Opening day for general public to request reservations of school parking lots for dates of use August 16 through November 30.

Monday, July 15. TENNIS COURTS: Opening day for general public to request reservations of school tennis courts for dates of use August 16 through November 30.

General Inquiries

If you have any questions or concerns, please call CUPF Customer Service at 240-777-2725, or send an email to cupf@montgomerycountymd.gov. 

Thank you

Thank you for using public facilities for community events and activities! 

The Director's Corner: CUPF Updates and So Much More

CUPF Director's Report: May 2024

    This month, CUPF officially released its Volume 1 2024 Annual Report. This was released digitally on the Community Bridge Blogger page, on the CUPF website under the "Resources" drop-down link, with hard copies distributed to some libraries, regional service centers through Montgomery County, County Executive Office, and Offices of County Council.

    Over the past two years, permit numbers have been improving each month with permits getting closer and closer to the pre-Pandemic numbers. In return, CUPF revenues are also improving, allowing for the build-up of the enterprise fund which sustains CUPF in times of slow or no permitting as happened during the pandemic.

    CUPF will create a new position in the Silver Spring Civic Building which was recommended by the Executive and appropriated by Council when the County Executive's budget was approved. Creation of this position will provide more support for staff in the Silver Spring location. The Civic Building and Veterans Plaza have increased programming and permitting tremendously over the past two years. Adding new staff allow Management to assign more staff to handle the facility and thus provide more permitting time and space for our community.

    As this school year winds down, we look forward to Thursday, August 15, 2024, which is the next upcoming open season that will allow the community to permit school space for the anticipated 2024-2025 school year. As usual, those spaces will be available to the community on a first come first served basis. 

    Thank you to the community for continuing to do business with CUPF. We appreciate you and hope to continue providing you with the best service possible to facilitate hosting your community events. Thank you also to our continuing MCPS partner. They graciously welcome CUPF and the community into their schools and on to their property. CUPF pledges to continue protecting and respecting those properties. 

CUPF Summer 2024 Update, School Facilities Available for Community Use

 

School Facilities Available for Community Use

The Office of Community Use of Public Facilities is proud to announce the availability of three Montgomery County Public Schools on ActiveMONTGOMERY.org. After a successful completion of various construction projects, CUPF would like to welcome back William Tyler Page Elementary School, South Lake Elementary School, and Parkland Middle School. To confirm, all three schools are back online, just in time for Summer 2024 community use. 

New School Alert!!

CUPF would like to introduce Cabin Branch Elementary School to our community organizations and public agencies. Cabin Branch ES is located in Clarksburg, Maryland, a few miles from the Upcounty Regional Services Center and the Clarksburg Cottage. Cabin Branch ES is now available on ActiveMONTGOMERY.org as a new school facility that can be reserved for community use. Facilities available for usage at Cabin Branch ES include classrooms, an all-purpose room, gym, fields, and parking lot.

Have Questions?

If you have any questions, please call CUPF Customer Service at 240-777-2725, 8:30 a.m. to 5:00 p.m., Monday through Friday, or send an email to CUPF at: cupf@montgomerycountymd.gov

Thank You

Thank you for using public facilities for community events and activities!

The Wheaton Arts and Entertainment District: Community Access Program

 

Wheaton Community Access Program

The Wheaton Community Access Program (WCAP) is providing $75,000 in "in-kind" assistance to groups seeking to organize community events at Wheaton facilities managed by the Office of Community Use of Public Facilities. The program seeks to foster equity by empowering groups that may encounter financial constraints, granting them the means to afford the permitting of these facilities. 

By launching the WCAP, Montgomery County demonstrates its commitment to fostering community engagement, inclusivity, and equal access to public spaces. This initiative aligns with the county's dedication to supporting local organizations, and residents by ensuring financial barriers do not hinder community-driven events here in the Wheaton Urban District. 

For further information on the Wheaton Community Access Program, contact Marta Martinez at CUPF by calling 240-777-2709 or via email, Marta.Martinez@montgomerycountymd.gov.

Wheaton Arts and Entertainment District

The Wheaton Arts and Entertainment District, designated by the State of Maryland in 2005, is one many A&E Districts in Maryland. As part of the designation's benefits, artists working in the districts can receive an income tax credit. Developers who create spaces for artists to live and work can apply for qualified property tax exemptions for up to 10 years. For more information, go to Maryland Arts & Entertainment Districts.

WCAP Application Process

Applicants with questions about the WCAP application process should contact Olga Kravets in the Office of Grants Management by calling 240-773-344 or by email at grants@montgomerycountymd.gov.

Thank You

Thank you for using public facilities for community events and activities!

The CUPF Digital Magazine: 2024 June Edition

 

The CUPF Digital Magazine

The Community Use of Public Facilities is proud to launch our new monthly digital magazine. This free useful source of information will include an exciting array of moving images and videos. The inclusion of music, acting as the soundtrack, will add a distinctive style to the digital magazine. While keeping the reader engaged, CUPF will provide information featured in our User Guidebooks, Facility Use License Agreements, and additional CUPF related news and information. 

By launching the CUPF Digital Magazine, our office anticipates more engagement with our residents, community organizations, and public agencies. Providing a free source of information on CUPF's social media platforms such as X - @MontgomeryCUPF and Instagram - @Montgomerycupf, will offer an alternative reading source that will not include purchasing or subscription to a magazine. The goal is to keep our community, well informed of all CUPF related activities and events.

The June Edition

Welcome to the June Edition of the CUPF Digital Magazine. Featured in the magazine is the Silver Spring Civic Building at Veterans Plaza, 2024 Festival Season June Calendar. The Wheaton Arts and Entertainment District, WCAP reminder. Our upcoming facility reservation dates, which can be reserved on ActiveMONTGOMERY.org. Plus, information regarding athletic field usage and the CUPF After Hours Helpline. 

  

  

The Veterans Plaza 2024 Festival Season and Event Guide

2024 Festival Season and Event Guide

Announcing the 2024 Festival Season! Come enjoy an event at Veterans Plaza!

The Silver Spring Civic Building at Veterans Plaza is proud to announce the 2024 Festival Season and Event Guide! Veterans Plaza, in downtown Silver Spring, will be hosting various festivals, events, and community gatherings, bringing joy to families and friends alike.