Building services staff are required to be onsite at all
times when community use is occurring in any indoor facility or a
locked/secured outdoor facility such as a stadium, fenced artificial turf
athletic field, or other.
The following is a general overview of what a group may expect of building services staff when working for community use events and activities:
- Introduce themselves to community user group leaders.
- Check rooms before and after the group activity.
- Unlock rooms and other areas prior to use, securing them when use has concluded.
- Check in with the group routinely during hours of use and let the group know where they may be working in other areas of the building should the group need assistance.
- Leave a dry mop available in Gymnasiums for use by community groups since reservations are often back-to-back to ensure facilities are available for use as many hours as possible.
- Ensure that terms and conditions of the Facility Use License Agreement (FULA), Conditions of Use and other guidance or instructions provided to community groups are followed, calling MCPS Security or CUPF Evening and Weekend Supervisors for assistance.
- Clean restrooms and hallways as needed during and after reservations.
- Provide general assistance to groups as may be necessary.
For general use without food or drink and only one room is reserved and used, additional building services fees are typically not necessary; however, there are exceptions:
- Groups who want chairs, tables, equipment, etc. to be set up before their arrival time, must notify CUPF when the reservation is made.
- Large events always require additional staff costs.
- Activities with food, drink, and equipment breakdown by school staff will incur additional staff costs.
- CUPF will assess cleanup based on the hours of use, number and scope of rooms used, number of participants, whether food and or drink is served, etc.