CUPF offers advanced priority placement for groups considered as high volume based upon specified criterion in each category below, due to the volume of residents impacted, and size and scope of the activities. These are uses not suited for online reservations and therefore require oversight by CUPF staff. For CUPF to offer this level of service, large/ high volume user groups must adhere to established guidelines so that CUPF may ensure a high level of accountability and provide the highest level of customer service to all user groups.
Administrative fee: The use described herein is considered by CUPF as an
advanced priority placement reservation. Each advanced priority
placement contract containing reservations issued is subject to a $50.00
administrative fee.
Payment
plan: A payment plan may be requested for advanced priority placement contracts.
Additional reservation needs:
A group receiving advanced priority placement is eligible to
request any additional space they need outside of these parameters as ‘General
Public’ requests via ActiveMONTGOMERY (see details herein for ‘General Public’
reservation process).
Representative: High volume
priority designation requires each group to provide CUPF a single point of
contact for their scheduling needs, to ensure user accountability and clear
communication between all parties.
Requirements: In each
category below, there are specific criterion in which a group must meet in
order to be considered for of advanced priority placement.
Definition: The term “Sports League and Athletic Sports Club” is defined for
CUPF purposes as:
- a group of
sports teams that may be members of different sports clubs that compete
against each other in a schedule of games, or an athletic sports club for
the purpose of playing one or more sports, and
- intends to utilize sports facilities
appropriate for their specific sport(s) including fields, tracks, tennis courts, and or gymnasiums, and
- generally, are seasonal or operate
year-round, and
- may host or organize leagues and
other competitive events such as track meets, tournaments, club vs. club
competitions, etc., and
- may be affiliated with or has a
membership within a national or local sports association or similar
organization, and
- does not include after-school
enrichment programs, and
- does not include pickup games, a
single team, groups of independent players not part of a team, etc.
Additional information: Current season team rosters,
and corresponding game schedules, must be available for CUPF to review within
thirty calendar days of the start of each scheduling season in order to justify
the number of practice hours, should such be necessary. Rosters should be site
specific and organized by team with applicable number of team members based
upon the sport in which the reservations were issued. Further, rosters should
indicate each participant’s name, address, and phone.
How to reserve:
· Existing leagues and clubs will receive an email before each season stating that we will begin processing historical use reservations based upon last year, same season use. CUPF will create a contract of reservations for each site showing dates and times. CUPF will send all use in a spreadsheet for review and ability to sort reservations. Leagues and clubs will be provided a deadline to submit any discrepancies and confirm acceptance of reservations.
· NEW leagues and clubs must submit a Priority, High Volume and Other Bulk Use Request Form for consideration.
For more information on the process to reserve space within this
advanced priority placement, send an email to: cupf@montgomerycountymd.gov.